20 professional phrases for meetings, emails and negotiations. Sound confident in Spanish.
Mucho gusto en conocerle
Pleased to meet you (formal)
Le presento a mi colega
Let me introduce my colleague
¿En qué puedo ayudarle?
How can I help you?
Tenemos una reunión a las diez
We have a meeting at ten
¿Podemos programar una llamada?
Can we schedule a call?
Le envío un correo electrónico
I will send you an email
¿Cuál es el plazo?
What is the deadline?
Necesito más información
I need more information
Estoy de acuerdo
I agree
No estoy seguro/a
I am not sure
¿Puede enviarme el presupuesto?
Can you send me the quote?
Firme aquí, por favor
Sign here, please
¿Cuándo podemos empezar?
When can we start?
Ha sido una reunión productiva
It was a productive meeting
Le llamo la semana que viene
I will call you next week
Quedo a su disposición
I am at your disposal
¿Podemos revisar los números?
Can we review the numbers?
El proyecto va por buen camino
The project is on track
Necesitamos ampliar el equipo
We need to expand the team
Gracias por su tiempo
Thank you for your time
Always use usted in business settings until invited to use tú. Address people as Señor/Señora + surname. Business cards are exchanged with both hands. In Spain, business lunches are common and can last two hours. In Latin America, building personal relationships before discussing business is essential.
1. How do you say 'meeting'?
2. What does 'presupuesto' mean?
3. What does 'factura' mean?
4. How do you say 'deadline'?
5. What does 'socio' mean?
6. How do you say 'contract'?
7. What does 'sede' mean?
8. How do you say 'profit'?
9. What does 'despedir' mean?
10. How do you say 'company'?
Free tools for translation, text-to-speech and language learning. No registration, no limits.
Business Spanish requires formal register: usted not tu, Senor/Senora + surname. Building personal rapport before discussing business is essential in both Spain and Latin America. Ask about family or travel first.
Mucho gusto en conocerle (Pleased to meet you) with a firm handshake sets the right tone. Present business cards with both hands. These formality markers signal cultural awareness that partners value.
Key terms: orden del dia (agenda), reunion (meeting), presentacion, propuesta (proposal), presupuesto (budget), plazo (deadline), objetivo (goal), informe (report), proximos pasos (next steps).
For running meetings: Empecemos (Let us begin), El siguiente punto (Next point), Alguna pregunta? (Questions?), Estamos de acuerdo? (Do we agree?), Para resumir (To summarize).
Email structure: Estimado/a Senor/a (Dear Mr/Ms), Le escribo en relacion con (I am writing regarding), Adjunto encontrara (Please find attached), Quedo a su disposicion (At your disposal), Atentamente (Sincerely).
Essential phrases: Le agradezco su respuesta (Thank you for replying), Confirmo recibo (I confirm receipt), Disculpe la demora (Sorry for the delay), Espero su respuesta (I await your response).
Core vocabulary: acuerdo (agreement), contrato (contract), condiciones (terms), precio (price), descuento (discount), compromiso (commitment), garantia (guarantee), renovacion (renewal).
Key phrases: Podemos mejorar las condiciones? (Can we improve terms?), Cual es su mejor precio? (Best price?), Necesito consultarlo con mi equipo (I need to consult my team).
After meetings: Fue un placer (It was a pleasure), Le envio un resumen (I will send a summary), Quedamos en contacto (We will stay in touch). Consistent follow-up builds trust.
Spanish business culture rewards patience and personal investment. Holiday congratulations, remembering personal details and occasional in-person visits build the loyalty that drives long-term business success.